Business Process Analysis & Automation
What Is Business Process Analysis (BPA)?
Using business process analysis helps you identify the detrimental elements in an operation and identify how to overcome obstacles. Without a proper analysis, your teams will waste a lot of time and effort solving the wrong problems or switching from one software to another. Using business process analysis helps you identify the detrimental elements in an operation and identify how to overcome obstacles. Without a proper analysis, your teams will waste a lot of time and effort solving the wrong problems or switching from one software to another | Business Process Analysis TechniquesOkay, all of this sounds good. But you’ll need actual techniques, not abstract concepts to understand how to analyze your business processes and their different metrics. Here are some of the popular Business Process Analysis techniques that are used in most of the businesses. Gap Analysis:(Find out what information you’re missing about the process) Value-added Analysis:(Find if each and every activity in your process adds value to the process or your organization. If not, remove it) Root Cause Analysis:(Find the core reasons for a problem and see what can be done to fix it) Observation:(Observe the process in action on the floor, see if it works as intended or not) Experience Examination:(Talk to experienced staff in your organization, see what inputs they have) |
Once you have defined and set your most effective and efficient Business Processes ,workflows you will need to automate them
Once you have accomplished your business process analysis, set your most efficient and effective processes and workflows ,you should now Automate your processes!!
What is Business Process Automation (BPA)?
Business process automation is the use of technology to execute recurring tasks or processes in a business where manual effort can be replaced. It is done to minimize costs, increase efficiency, streamline processes and decrease human mistakes .
Some Benefits of BPA:
- Automation provides faster processes & calculation .
- Tracking time is less stressful
- Fewer chances of human error
- Payroll automation makes payroll tax calculation easier .
- Can also integrate your payroll system with your other internal systems or 3rd parties' systems if required
- Better security , validations , controls & approval flows
- provides an easier way of record-keeping
- Easier to make Tracked alterations and corrections
- It allows the company to focus on its growth
Some simple Examples Of Business Process Automation
-> Let's take some of HR Department basic Processes and daily operations:
Ex : Hiring process:
Organizations can receive hundreds or even thousands of job applications for a single position. Using process automation, employers can seamlessly scan through and identify applicants that are best suited for the opening.
Ex : Employee onboarding Process :
Recruiting and filling open positions is only the beginning. Once hired, HR department tasks include training employees, collecting information, assigning assets, and granting system access. Drawn out employee onboarding processes can lead to : Endless paperwork ,prolonged periods of unproductivity ,Missing out on some tasks , double effort and time consumed by HR Team. and hence Employee dissatisfaction.
With process automation and more Self-service system features, organizations can create consistent and efficient onboarding procedures that minimize costly errors while significantly boosting employee retention.
Ex : Payroll Process :
Automating the payroll process provides various benefits to companies using it. These advantages are not exclusively reaped by the companies either. Employees, too, can greatly benefit from automated payroll solutions as below .
- Faster, more accurate ,less errors ,more effective and efficient process .
- Payroll automation makes payroll tax calculation easier .
- Can also integrate your payroll system with your other internal systems or 3rd parties' systems (tax ,social insurance , pension , medical insurance authorities...etc).
Manual payroll calculation takes an immense amount of time. A company needs people looking over various excel spreadsheets, comparing information from different sources, and calculating everything “by hand”.
With an automated payroll system, all a human resource employee needs to do is to enter all of the information once, and the system will take it from there. The final result will be the correctly calculated payroll for each employee.
........and there are more Examples in HR department and all the other organization's departments
